Use Coal, Save the Trees
MISSION OF COAL INDIA - To produce and market the planned quantity of coal and coal products efficiently and economically in an eco-friendly manner with due regard to safety, quality and conservation. VISION OF COAL INDIA - To emerge as a global player in the primary energy sector committed to provide energy security to the country by attaining environmentally & socially sustainable growth through best practices from mine to market.

Vigilance Activities

 

Vigilance wing of the company assists to ensure transparency, non-discrimination, accountability and efficiency of the management function in ECL. Numerous Vigilance activities throughout the year have got the prime role to reflect the ‘Transparent and Rational’ image of the functioning of the organisation. Several bold and innovative ideas have been taken into consideration in last year to develop faith among various stakeholders of ECL. Various complaint-based investigation has been conducted by the Vigilance Department of ECL throughout the year and as a result various lapses/irregularities have been pointed out. To combat those lapses/irregularities, a significant number of improvements of the prevailing systems have been implemented. Moreover, to bring more clarity in accountability, transparency and rationality of the functioning of company, several instances of irregularities/lapses, committed purposefully with mala-fide intention were considered very seriously and in numerous cases, it ended in awarding penalty to the delinquent officials. Numerous intensive examinations covering various departments have also been carried out to check lapses, if any and in some cases, it has ended as “System Improvement”. Modern I.T. initiatives and e-governance have been implemented in different areas of ECL by regular supervision and monitoring of the Vigilance Department.

Preventive Vigilance:

A significant number of surprise inspections in different Areas/Units of ECL were conducted by the Vigilance Department during 2019-2020 to cover-up the entire spectrum of the functioning of the company. Moreover, a large number of Vigilance awareness–cum-motivational programmes has been organized throughout the year among various stakeholders covering a significant number of beneficiaries. In majority of cases, prevailing systems have been studied thoroughly and whenever necessary, different “System Improvement” measures have been implemented to improve the existing system and at the same time to plug the lapses of the existing system as a part of ‘Preventive Vigilance’. Such sincere effort has been reflected remarkably on the work culture of the Organization.

Sl. No.

Subject

2019-20

2018-19

i.

Number of Surprise check/Inspection conducted along with Periodical Check

77

58

ii.

Vigilance awareness cum motivational programmes:

a) Awareness programmes with internal faculties

18

18

b) Competitions: Essay / Debate / Painting / Nukkad Natak / Cultural Programmes / Quiz Competitions, etc.

40

23

c) Seminar/Workshop with External or Internal faculties

02

03

d) Awareness Gram Sabhas

02

01

e) Motor Cyclathon Rally

01

01

iii.

Intensive examination

09

08

Measures taken for Systemic improvement:

  • a) System improvement regarding suggestion to include word “Put on Holiday” or other similar expressions indicating banning/delisting under section of clause 6.5.3 of CIL Purchase Manual.
  • b) System improvement regarding processing/publishing of abridged notice, circulation of NIT & calculation of earnest money related to civil works.
  • c) System improvement for functioning of dispensaries in different areas of ECL.
  • d) System improvement regarding preparation of NIT & BOQ of any work contract.
  • e) System improvement in procurement of high value items and inventory control.
  • f) System improvement regarding posting of details on award of tenders/contracts on ECL website.
  •  

    Punitive Vigilance:

    To establish as well as to maintain the fair and transparent image of the functioning of the organization the instances of irregularities committed purposefully with mala-fide intention were considered very seriously and dealt with firm and exemplary punitive measures taken under the relevant Conduct Rule. As a result total 15 officials were awarded various penalties.

    Leveraging Technology:

    Following initiatives have been undertaken by the Vigilance Department towards leveraging technology for improvement of transparency and capability of the organization.

     

    Sl. No.

    IT Initiative

    Remarks

    1.

    GPS/GPRS based Vehicle Tracking System

    1479 GPS devices have been fitted in available Coal trucks. Control room is operational in all fourteen areas and in HQ. Tracking of vehicle is going on.

    2.

    Electronic Surveillance by CCTV

    1287 nos. of CCTV cameras installed in ECL. Out of 113 Nos. of Coal Heaps, CCTV installed at 111 nos. of Coal heaps. Total Number of CCTV Camera at Coal heaps is 326.

    3.

    RFID based Boom Barriers & Readers

    Installed (mechanical part): 51 nos.

    4.

    Weigh Bridge Status

    Road - 104 & Rail - 12.

    Installation Completed.

    5.

    Wide Area Networking (WAN)

    Link established in 146 Locations

    6.

    CoalNet Application

    Online Material Management System (OMMS) has been implemented in all Area stores except Rajmahal Area. In Rajmahal, OMMS is running in old Oracle based system.

    Financial Accounting System (FAS) has been implemented in all areas/units of ECL. Cost sheet sub-module in FAS has been implemented in all Areas.

    Personal Information System (PIS) has been implemented in ECL HQ.

    Non-executive payroll implemented in all Areas except Rajmahal Area. Data Porting to implement Non-Executive payroll in CoalNet for Rajmahal is going on. Executive payroll implemented in all areas.

    Rail sales Module Implemented in all areas. Road Sales GST compliant Tax Invoices are being generated from Coalnet in all areas.

    VVIP Reference: Implemented in ECL HQ.

    7.

    Online Leave Management System

    Implemented for executives in all Areas.

    8.

    Mobile Apps:

    1. Bill Tracking System

    2. Swachha Vidyalaya

    3. Online Grievance (NIDAN)

    4. Road and Rail sales (Kolyla Grahak Seva)

    5. Environment

    6. e - Swasthya

    Implemented

    9.

    Geo Fencing of Mine Boundaries

    Implemented in all Areas of ECL.

    10.

    Inter Area Network Connectivity (LAN/WAN)

    All Area of ECL connected with HQ and Kolkata Sales Office.

    11.

    Biometric Attendance

    Payroll data linked with Biometric Attendance for company employees.

    12.

    Auto Refund of EMD

    Implemented

    13.

    Reverse Auction

    Implemented for estimated Contract Value of more than ` 1 Crore.

    14.

    3D TLS

    Installed at Rajmahal and Sonepur Bazari.

    Implementation of Integrity Pact Programme:

    Integrity Pact has already been implemented ECL and it is in vogue.

    Observance of Vigilance Awareness Week:

    ECL celebrated Vigilance Awareness Week from 28.10.2019 to 02.11.2019 as per directives of Central Vigilance Commission. The theme of observing Vigilance Awareness Week was “Integrity- A way of life”. Integrity Pledge was administered all across the company. Various programs such as Nukkad Natak, Motor Cyclathon etc. was organized. On 31.10.19, a ceremony to reverently remember Sardar Vallabbhai Patel on the occasion of his 144th birth anniversary was organized. On 01.11.2019, Awareness Gram Sabha was organized at Sonepur Bazari Area for dissemination of awareness in Gram Panchayats sensitizing citizens on the ill effects of corruption. On 02.11.2019 screening of an animation movie of around 15 minutes was done in which the benefits of Bill tracking system was shown. During the weeklong celebrations, banners and posters with anti-corruption slogans were displayed at strategic points in ECL HQ and all the areas / units / establishments were organized. To ensure larger participation in Vigilance Awareness Week 2019, Caller tune of the CUG nos. of ECL was set from 21.10.2019 in order to sensitize the public regarding the Vigilance Awareness Week 2019 and its theme.

    Major achievements during 2019-20:

    1. By integrating vigilance activities with normal management functioning, the company has gained in terms of morale boosting of employees and other stakeholders by regular interactions in awareness-cum motivation programmes. This has been reflected remarkably in production and productivity.
    2. Regular monitoring has helped to check over-reporting of production and also in several proposals for recovery of large quantum of monetary gain as penalties from the defaulters.
    3. Leveraging of several IT-initiatives has been instrumental in enhancing transparency as well as efficiency significantly. Besides, it has resulted in cost cutting through more competitive biddings and an overall fair working environment.
    4. Compliance of CVC and MoC referred cases for Investigation & Report have been done significantly.
    5. An amount of ` 1,98,61,692.63 recovered/saved as a result of various surprise inspections and CTE inspection.

    Activities under Mission JATAYU:

    Awareness Programmes along with several steps were undertaken by Vigilance department, ECL under Mission “JATAYU” to inculcate “FITE” (F - Fairness; I – Integrity; T – Transparency; E – Equality) amongst the employees and stakeholders to fight against corruption, malpractices and irregularities. Topics such as General Vigilance, CVC Guidelines on various topics, Departmental Inquiry & Natural Justice, Civil Engineering, Stores & Procurement, General Finance Awareness, and Survey related matters and precautions, Case Studies, Contract Management, etc. were detailed. Around 23 awareness programmes were arrange during the year under Mission JATAYU covering almost all the areas of ECL.

     








    >
    DISCLAIMER : Information on this site is believed to be accurate but ECL disclaims any liability for any errors or omissions that may occur from time to time.

    Copyright 2019 EASTERN COALFIELDS LIMITED,
    Sanctoria, Post: Dishergarh, Dist.: West Bardhaman, W.B., PIN - 713 333 Tel: 0341-2520052-53, 2520414 Fax: 0341-2523574 Gram: EASTCOAL