Vigilance Department assists to ensure transparency, non-discrimination, accountability and efficiency of the management function in ECL. Numerous Vigilance activities throughout the year have got the prime role to reflect the â€˜Transparent and Rationalâ€™ image of the functioning of the Organisation. Several bold and innovative ideas have been taken in last year. A huge number of complaint based investigation has been conducted by the Vigilance Department of ECL throughout the year and as a result various lapses / irregularities have been pointed out. To combat those lapses/irregularities, a significant number of improvements of the prevailing systems have been implemented. Moreover, to bring more clarity in accountability, transparency and rationality of the functioning of company, several instances of irregularities /lapses, committed purposefully with mala-fide intention were considered very seriously and in numerous cases, it ended in awarding penalty to the delinquent officials. Modern I.T. initiatives and e-governance have been implemented in different areas of ECL by regular supervision and monitoring of the Vigilance Department.
A significant number of surprise inspections in different Areas/Units of ECL were conducted by the Vigilance Department, during 2017-18 to cover-up the entire spectrum of the functioning of the company. Moreover, a large number of Vigilance awarenessâ€“cum-motivational programmes have been organized throughout the year among various Stake-Holders covering a significant number of beneficiaries. In majority of cases, prevailing systems have been studied thoroughly and whenever necessary, different â€œSystem Improvementâ€ measures have been implemented to improve the existing system and at the same time to plug the lapses of the existing system- as a part of â€˜Preventive vigilanceâ€™. Such sincere effort has been reflected remarkably on the work culture of the Organisation.
Measures taken for improvement:
The following Systemic Improvement measures have been undertaken during the year 2017-18:
To establish as well as to maintain the fair and transparent image of the functioning of the Organisation the instances of irregularities committed purposefully with mala-fide intention were considered very seriously and dealt with firm and exemplary punitive measures taken under the relevant Conduct Rule. As a result total 14 (Fourteen) officials were awarded various penalties.
Following initiatives have been undertaken by the Vigilance Department towards leveraging technology for improvement of transparency and capability of the organization:
A new Pilot Project at Sonepur Bazari Area has been taken up where 87 CCTVs will be installed and commissioned at different vulnerable points (Coal Heap, Siding and other Sensitive locations) and feed from all 87 cameras will be stored and displayed at Area Control Room through Wi Fi Connectivity.
Implementation of Integrity Pact Programme:
Integrity Pact has already been implemented in ECL and it is in vogue.
Observance of Vigilance Awareness Week:
ECL celebrated Vigilance Awareness Week from 30th October, 2017 to 4th November, 2017 as per directives of Central Vigilance Commission. This year the theme of observing Vigilance Awareness Week was â€œMy Vision-Corruption Free Indiaâ€. Integrity Pledge was administered to bring about integrity and transparency in all spheres of activities and also to work unstintingly for eradication of corruption in all spheres of life. Pledge was also administered by the respective GMs/HODs in the Area establishments / Project and Unit levels on 30.10.2017. A Nukkad Natak was performed by the students of D.A.V. School, Nimcha and at ECL, HQ. On 31.10.17, a ceremony to reverently remember Sardar Vallabbhai Patel on the occasion of his 142nd birth anniversary was organized at ECL HQ. During the week long celebrations, banners and posters with anti-corruption slogans were displayed at strategic points in ECL HQ and all the areas / units / establishments. On 31.10.2017 a Motor Cyclathon was organized. The Cyclathon rally covered various important public areas and roads of Asansol starting from Main Bus Stand to State Bank of India, Main Branch, Asansol spreading the message of Corruption Free India. On 01.11.2017, Awareness Gram Sabha was organized at Sonepur Bazari Area for dissemination of awareness in Gram Panchayats (Bhaluka and Arsola & Kuchibera) sensitizing citizens on the ill effects of corruption through Nukkad Natak performed by students of DAV, Nimcha. On 02.11.2017 a Seminar was organized in the Conference Hall of ECL HQ on â€œMy Vision-Corruption Free Indiaâ€ where Sri Bijendra Kumar, Technical Examiner, CVC was the Guest Speaker. The seminar witnessed fruitful discussions and live interactions on the subjects. On this occasion, the Vigilance Newsletter of 2017, â€œSachetanaâ€ was released. On 01.11.2017 & 03.11.2017, Essay writing competition / Slogan competition / Poster competition / Skit etc. were organized by Vigilance Department & different Areas of ECL at various Colleges & Schools.
Integrity Index Development Project of CVC undertaken by IIM, Ahmedabad: Initially a set of questionnaires consisting of Unique Business Process, different system of procurement, details of sale, system improvement, IT initiatives, Preventive vigilance, Participative vigilance, punitive vigilance, etc was distributed. M/S Eastern Coalfields Limited (ECL) and M/S Western Coalfields Limited (WCL) are from Coal India Limited (CIL). Different set of questions are forwarded to different group of stakeholders like Employees, Senior level officers, Officers & Employees of Vigilance department, Board level officers, Shareholders, important personalities of the Society in and around the Coalfield, Customers, Suppliers, etc. During the meeting at CVC held on 28-02-2018 along with IIM faculties, it is learnt that the ranking of ECL has come within top ten companies.
MoU Target vis-Ã -vis achievements up to 31st March, 2018